Education and Student Affairs Regulations

Article (1): The Study System

The followed study system is the credit-hours system in which the academic year is divided into two main semesters: the first semester (fall) + the second semester (spring) 14 weeks each. In addition, there is a summer semester (duration of 7 weeks) in which the courses of study are determined according to the vision of the University Council.

Article (2): Credit Hours and Contact Hours

A credit hour is an academic unit of measurement to determine the weight of the course among other courses and is equivalent to one 50-minute weekly lecture, 100-minute weekly exercise or lab class, or 150-minute weekly clinical class or workshop. In general, the number of credit hours for a course reflects the expected outcome of the course, and it shows the time required to study the course and the nature of this study. Thus, the contact hours are the actual time spent in a lecture or laboratory.

Article (3): Registration (periods of registration, dropping, and addition)

Registration dates are announced in the academic calendar as follows:

  • Two weeks are allocated before the start of the semester along with the first and second week of the beginning of the semester for new students or continuing students in which the student with the help of his academic advisor registers and selects courses and divisions in addition to preparing his study schedule considering the actual and minimum academic load. Hence, the study begins with the start of the second week directly.
  • The student is considered registered if he has completed the registration requirements and paid the tuition fees. Late registration is allowed during the two, third and fourth weeks of the semester in addition that he pays a delay fine determined by the University Council. In the case of other emergency cases, the matter is presented to the university councils and submitted to the Education and Student Affairs Council to take the necessary action.
  • The student is allowed to drop and add during the second week only. Moreover, any reasoned exceptions are presented to the university Council for discussion and taking the necessary measures to solve them.

Article (4): the Study Load

The study load is the sum of the credit hours registered by the student in a particular semester, and this load varies from one student to another according to his academic preparation and study level besides the circumstances of the academic schedule and its contradictions from one University to another. Consequently, the following matters should be taken into account in all cases as follows:

  1. The actual registration limit is 18 credit hours per week, and it may increase to 21.
  2. If the student’s cumulative average is 3 or more and in the cases on which the student’s graduation depends, this limit is exceeded in the semester with the approval of the academic advisor and the dean of the faculty, moreover that it does not exceed in any case 23 credit hours.
  3. The minimum registration is 12 credit hours.
  4. If a summer semester is extended, the maximum registration hours will be 9 credit hours, and it may reach 12 credit hours in cases of graduation.
  5. Other cases of exceeding the upper and lower limits are submitted to the faculty’s councils to decide what they see fit.

Article (5): Withdrawing from a Course

The student can withdraw from any course after the approval of the academic advisor and course professor until the end of the thirteenth week of the first and second semesters and the end of the fourth week of the summer semester, under one condition only is that he has not exceeded the percentage of absence set before withdrawal and the symbol “W” is indicated for him in those courses in calculating the student rate. If the student withdraws after the specified period, the student is considered to fail the course and a grade “F” is given to him.

Article (6): Suspension of Enrollment

The matters of complete withdrawal from the academic semester is organized according to the following rules:

  1. The student can withdraw completely from the semester with the permission of the academic advisor and the approval of the university Council, if it does not exceed the end of the seventh week of the start of the first and second semesters and the end of the third week of the start of the summer semester.
  2. The continuing student who did not register during the registration, dropping, and adding periods is considered to have withdrawn from the semester.
  3. The faculty council considers withdrawal requests which are submitted after the end of the allowed period in the previous paragraph, and the council has the right to take the appropriate decision.
  4. The number of semesters which a student withdraws from can not exceed four connected or separate semesters, except with the approval of the faculty Council and the Council for Education and Student Affairs.

Article (7): How to deal with the Assessment of “the incomplete”

The student obtains an incomplete grade if he obtains 50% of the minimum grades for the year’s work and at least 75% of the grades of attendance and submits a compelling or sick excuse that prevents him from entering the final exam and is accepted in the faculty council. As a result, the exam is taken in the first week of the following semester, if the payment of administrative fees is made for performing the incomplete subject examinations.

Article (8): Transfer of Credit hours

The credit hours of some courses that the student has studied and completed successfully at another university or other scientific institution can be transferred to the student’s record after the proposal of the program coordinator and the approval of the University Council according to the following conditions:

  • These courses should be included in the study plan of the study program.
  • The credit hours transferred should not exceed 50% of the total academic program hours.
  • A scientific offset is carried out for equivalency of materials and estimates.
  • These transferred courses appear in the student’s academic record, while they are not included in the calculation of his cumulative average.

Article (9): Blended Learning

The study system allows some courses to be taught remotely via the Internet at different rates in practical and theoretical faculties determined by the University Council. In all cases, the final exam is held inside the university campus and some of the organizing instructions for this are inspired by interaction with the lecturer, submitting reports, studies, etc.

Article (10): Student’s Attendance

Student attendance is considered part of the educational process, and the student is obligated to attend all lectures, exercise classes, laboratories, workshops and training. If his absence in any course reaches 10% of the total contact hours specified for the course, he will be academically warned and if exceeds 20%, he will be warned again. If his absence exceeds 25% of the total contact hours specified for the course without an accepted excuse by the university Council and the Education and Student Affairs Council, he is deprived of completing the course and not monitoring the Forced Withdraw (FW), and it is sufficient to use the term W to maintain the student’s Cumulative Grade Point Average.

Article (11): Students who fail academically

A student with a CGPA of less than 1 in two academic years is not allowed to register for new courses, but only for applying to failing and improving courses is allowed.

Article (12): Termination of Registration

A student who terminates his enrollment at his request is not entitled to return to study until after submitting a new enrollment application, explaining the reasons for returning and submitting it to the University Council and after a recommendation for approval, it is presented to the University Council. In the case of approval, the student is treated as a continuing student based on his previous status in the college before the termination of his enrollment, provided that no more than three years have passed since the termination of his enrollment.

Article (13): Standardized Courses Grades

 Explained as follows:

Grade Icon Grade Points Percentage
A 4 90 – >
A- 3.7 85 – <90%
B+ 3.3 80 – <85%
B 3 75 – <80%
B- 2.7 70 – <75%
C+ 2.3 67 – <70%
C 2 65 – <67%
C- 1.7 63 – <65%
D 1.3 60 – <63%
F 0 60 <%

Article (14): Repetition of Courses

In case the student repeats a course, in which he has failed, i.e., obtained a grade (F), or repeats the course for the purpose of improving the grade, the student obtains the higher grade without any conditions.

Article (15): Statement of the Student’s Status

The student’s status statement is an official document that can be issued by the Student Affairs Department upon an official request from the student after fulfilling the accreditation of the faculty Council, the dean of the faculty and the university president, and then documenting it with the university seal. This document contains the student’s data starting from the date of his enrollment at the university to the date of editing the case statement. These data are divided into:

  • Student data (name – nationality – date of birth – college – department – academic level)
  • The courses include:
  1. Courses registered by the student in each semester. In this part, the name of the semester, the academic year, the course code, the credit hours of the course, the student’s grade in the course, the quality points of the course appear.
  2. Courses whose grades are not included in the calculation of the cumulative grade point average (CGPA), and the student is exempted from studying them and in the case of students who are transferred from other universities or from one faculty to another from inside or outside the Egyptian Chinese University in accordance with the decisions of the Council of Private Universities in this regard.
  3. Courses whose grades are not included in the calculation of the cumulative grade point average (GPA), in the case of students transferred from one program to another in the same college.
  • The student’s academic status at the end of each semester (regularity – academic monitoring – suspended registration – suspension of enrollment).
  • Course grading system at the Egyptian Chinese University. This part includes the key to the different grades and the corresponding percentages.
  • The cumulative grade point average obtained by the student at the date of issuing the case statement.

Article (16): the Academic Level

The academic level of the student is determined according to the number of credit hours the student has acquired according to the academic program of the college to which he is enrolled, and this appears in the student’s status statement.

Article (17): The Program or Specialization

The student must review with the academic advisor to determine the department or specialization he will join according to the internal regulations of the college. The department or specialization appears in the courses form as it appears in the student’s status statement.

Article (18): Graduation Requirements

The first university degree is granted to the student upon fulfilling the following requirements collectively:

  • Obtaining a cumulative grade point average according to regulations of the university’s colleges.
  • Successfully passing all university requirements courses, college requirements, and specialization requirements.
  • Completion of the minimum number of credit hours required to obtain the degree.
  • Satisfying the requirements mentioned above in a period not exceeding twice the duration of the original study program.
  • Fulfilling any other requirements mentioned in the internal regulations of the faculty.
  • The degree is granted after approval by the University Council after each semester, as follows:
  • Autumn season in February
  • Spring season in June
  • Summer season in September

Article (19): The Corresponding General Estimates

Corresponding Grade Percentage  Cumulative GPA





From 65% -< 75% Faculty of Economics and International Trade

From 2.3 -< 2.7

Faculty of Engineering and Technology

From 2.0

Very good From 75% -< 85% From 2.7 -< 3.3
Excellent From 85% to 100% From 3.3 -< 4

Article (20): Honors Rank

The student obtains an honors rank, if none of his semester averages is less than 3.3 out of 4 points, provided that he does not fail in any of the courses and completes the study in the semesters specified for him by the College Council.

Article (21): Withdrawal from the University

The student can withdraw permanently from the university (i.e. dropping his studies) and he is allowed to claim a refund of part of the expenses paid to the university in accordance with the rules of the Supreme Council of Private Universities. The student must fill out the form for withdrawing from the university, and this form is signed by the student, his guardian, the dean of the faculty, and the university president.

Article (22): Student Disciplinary System

Students enrolled in the university are subjected to a disciplinary system specified in the Universities Organizing Law